First day of Prep Team meeting

Present:

• Douglas (Kenya)
• Sanka (Sri Lanka)
• Mariana (Brazil)
• Sarah (France)
• Jakob (Austria)
• Simon (Italy)
• Tom, arrived at lunch (Tasmania)
• Lukas (Austria)
• Stefan, left at lunch (Austria)
• Elyssa (Australia)
• Jessica (New Zealand)

MORNING SESSION

Discussed strengths, weaknesses opportunities and threats to GYG

Strengths

• Gaining GYG ,brand’ recognition
• Website and mailing list is established
• Diversity of youth talents
• Independence
• Hard working volunteers

Weaknesses

• Lacking coordination
• Communication not working volunteers are all busy
• Steering Committee not answering emails
• Active members get old and dont prepare succession

Opportunities

• Can become an institution of credibility
• Coordinate global action to fight
• Environmental and social issues are becoming highlighted

Threats

• Members are more involved in local issues
• No funding and finance program
• Not engaging new members or organisations
• Politically boring

AFTERNOON SESSION

FACILITATOR: TOM MILLEN
RAPPORTER: DOUGLAS AREGE

AGENDA

The proposal on what to discuss in the next three days was set.

DAY ONE
1500- 1800 Program

DAY TWO

• Organizational matters for Berlin
• Logistics
• timeline
• Program
• Finance including structure of finance committee
• Budget

DAY THREE

• Communication + web + wikis
• Allocating jobs/delegation of responsibilities
• Local organisers
• Structure proposals/changes

ACTIONS/OBSERVATIONS
Daily reporting on discussions

program for Berlin 2010

THEME

2010- INTERNATIONAL UN YEAR OF BIODIVERSTY
SOCIAL IMPACT OF CLIMATE CHANGE

1.content

• Speakers/ Subject/workshops/side events/actions/training/ a demonstration or street activity
• Introduction to GYG and historical background
• Cultural welcome
• Getting to know participants
• Invitations
• online –web communication/wiki/ film festival
• advertising the conference
• local organising
• fundraising
• people logistics-arriving/departing
• content of the conference

2.Organizational matters

• Election of new steering committee
• Change of GYG statutes/organizational principles
• Direction and future campaigns
• Create a framework/guiding principles for future campaigns

3.General

• Event location should be in an area that promotes attendants to stay together
• Perhaps camping
• Need to minimise waste and calculate carbon offsets
• Try to keep the costs for attendees relatively low but will need to have a participation fee. Graz proposed to charge 180 euro for people from the global north and 30 euro for people from the global south.
• Personalise plenaries to ensure they do not become boring.
• Instead of the normal plenary session, the audience could form small groups and discuss a subject, then a representative from the groups could report back to the plenary. Have decision and action outcomes

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Tom shared his experiences in holding a successful event in Nairobi. He advised that the below are the pillars for a better well organised congress.

• Local organizing
• Logistical support to ensure things runs smooth during the event
• Fundraising
• Participant Selection
• Content Development for the congress

1730 : end of first day